How to work with a virtual assistant

How to work with a virtual assistant…

Virtual assistants are great at handling a wide variety of small tasks. A virtual assistant can help you do more with less and make your life easier, but it takes a bit of work to get the most out of one.

Have a clear list of tasks

  • Have a clear list of tasks. Before you start working with a VA, it’s important that you have a clear idea of what your needs are and how much time they will take up each week. This will help ensure that both of you know what to expect from each other and how much money is being spent on any given task.
  • Have a clear handover process in place so that your VA has everything they need to get started on the task immediately after receiving instructions from you via email or text message (whichever communication method works best for both parties). The more organized this process is, the smoother things will run overall!
  • Don’t micro manage– treat them like part of the team! If possible try not only having regular check-ins with each other but also socializing together outside work hours; this will make working together easier as well as help build trust between colleagues which leads us into our next point…

Have a clear idea of time requirement

When working with a VA, it’s important to have a clear idea of the time requirement for each task. This will help you avoid having your VA spend too much time on one assignment or having them rush through their work.

You should also be realistic about how long it will take you to complete tasks yourself and make sure that you set aside enough time for yourself before delegating anything else to your VA.
Have a clear handover process

  • Make sure to have a clear handover process.
  • Include details such as passwords and logins.
  • Include details such as how you want them to communicate with you, your clients, or both of you together.

Don’t micro manage, treat as part of the team

If you want your VA to be a part of the team, don’t treat them like a slave. You should respect and appreciate their work, but not expect perfection, we are but mere humans after all. If something doesn’t meet your expectations, let them know how to improve next time. Don’t be too critical or demanding–it’s important for VAs to feel comfortable communicating with you about any concerns they may have so that they can provide better service in the future!

Set clear expectations

Clear expectations are important. It’s not enough to simply tell your virtual assistant what you need done; you need to be specific and detail-oriented when communicating with them, especially if this is your first time working with a VA.

It’s also important not to assume that they know what you want or how things work in your business, or even what exactly has been done before by other people on the team. For example, if there is an established workflow for taking screenshots of webpages as part of research projects, then let’s make sure we have some kind of documentation so our VAs can follow along without having questions about it later!

Respect boundaries, work together

The best way to make sure your relationship with a virtual assistant is successful is by being respectful of boundaries. In other words, don’t micromanage them and allow them the freedom to work how they want and when they want.

You might be tempted to try and dictate every little detail about what your VA does for you–their hours, their location, their methods of communication–but this can be counterproductive in the long run. If you’re too controlling or demanding on top of paying someone who isn’t physically present in your office (or even city), it will become very difficult for both parties involved: you’ll feel frustrated by lack of results from lackadaisical VAs; VAs won’t feel valued or appreciated for their contributions if they aren’t given any freedom at all

A virtual assistant can help you do more with less.

You can use a virtual assistant to help you do more with less, freeing up your time and energy so that you can focus on what matters most.

Virtual assistants work remotely, so they don’t need to be in the same location as their clients. They have expertise in many areas of business and offer services such as administrative support (e-mail management, filing), administrative tasks (data entry), virtual office management/desktop support and research/analysis projects. They also offer specialized skills such as website design/development; social media marketing; graphic design work such as logos or brochures; video editing services etc…

There are many advantages of hiring a virtual assistant:

  • You’ll have access to professional help at affordable rates
  • You can hire someone based on their skillset rather than location which makes this option ideal for small businesses owners who don’t want their overhead costs increasing due to travel expenses incurred by employees travelling back-and-forth between home offices each day.
  • It’s easy – All communication happens online so there’s no need for face-to-face meetings anymore! This means less stress when dealing with clients too since everything is done remotely via emailing each other messages instead of having lengthy phone calls which could take up valuable time during working hours.


With a virtual assistant, you can free up time to focus on what matters most. You can also enjoy the benefits of having someone else take care of tasks that are not part of their core responsibilities, like managing social media and email campaigns. With these tips in mind, it’s easier than ever before to work with a VA!

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